What you need
Have last year’s accounting or the inventory, and every bank and account statement for the period.
The example follows Delphine Sorensen, an invented ward whose conservator was appointed 05/12/2024. This second accounting covers 05/12/2025 to 05/11/2026 and was due by 07/11/2026.
The summary should match Worksheets A–E
Paragraph 11 carries each worksheet’s total. Line 1 less line 2 is the year’s income less its expenses. A loss takes a minus sign.
| 1. Income (Worksheet A) | $26,521.67 |
|---|---|
| 2. Expenses (Worksheet B) | 27,490.53 |
| Total, line 1 less line 2 | −$968.86 |
| Social Security, $1,486.00 × 12 | $17,832.00 |
|---|---|
| Other: pension, $612.40 × 12 | 7,348.80 |
| Dividends | 1,126.50 |
| Interest earned | 214.37 |
| Line 1 | $26,521.67 |
| Rent, assisted living, $1,850.00 × 12 | 22,200.00 |
|---|---|
| Utilities, her house, $96.40 × 12 | 1,156.80 |
| Taxes, her house | 1,412.18 |
| Health care | 1,284.65 |
| Conservator services | 1,200.00 |
| Clothes | 236.90 |
| Line 2 | $27,490.53 |
Paragraphs 3 to 6, 8 and 9 ask about fees paid to you, loans, caregiving, an estate plan, unpaid bills, and money used for anyone else. Delphine’s conservator answers paragraph 3 “Paid in Full: $1,200.00”.
Assets, investments and debts
Lines 3 to 5 each show a starting value, a gain or loss, and an ending value. The total adds lines 3 and 4 and subtracts line 5.
| Line | Starting | Gain or loss | Ending |
|---|---|---|---|
| 3. Assets (Worksheet C) | 344,458.22 | −2,068.86 | 342,389.36 |
| 4. Investments and trusts (Worksheet D) | 38,750.00 | 2,915.40 | 41,665.40 |
| 5. Debts and liabilities (Worksheet E) | 0.00 | 0.00 | 0.00 |
| Total | $383,208.22 | $846.54 | $384,054.76 |
| Item | Starting | Gain or loss | Ending |
|---|---|---|---|
| Checking account | 4,318.22 | −1,183.23 | 3,134.99 |
| Savings account | 21,640.00 | 214.37 | 21,854.37 |
| Home (residence) | 312,000.00 | 0.00 | 312,000.00 |
| Vehicle | 6,500.00 | −1,100.00 | 5,400.00 |
| Mutual funds (Worksheet D) | 38,750.00 | 2,915.40 | 41,665.40 |
What the form doesn’t check
No line ties cash to income and expenses. Check it yourself. All her income except the savings interest went into checking, and every expense came out of it. So checking’s −$1,183.23 is $26,307.30 in less $27,490.53 out.
The two totals don’t match each other either. The fund’s rise and the car’s fall change what she owns, not her income.
Full or informal
An estate over $50,000, not counting the ward’s home, needs a full accounting. Under that, an informal annual report is mailed to the court. Both state the assets at the start and end of the year, the income, and what was spent. Utah Code 75-5-417(2) (opens in a new tab)
Without her house, Delphine’s estate was over $50,000 at both the start ($71,208.22) and the end ($72,054.76) of the year, so hers is a full accounting.
A guardian filing because there is no conservator may file a copy of a program’s own yearly accounting instead, if the ward’s income comes only from that program. The SSA-623 is one. Utah Code 75-5-312(4)(e) (opens in a new tab)
After you file
Once the 28 days for objections pass, the judge signs the Order on Review, asks you for more information, sends a court visitor, or sets a hearing. A hearing can be set even when nobody objects. UCJA 6-501(8)(B), (12) (opens in a new tab)
The filing fee depends on the estate’s value. It is $15 for $50,000 or less, rising to $175 over $168,000. Utah Code 78A-2-301(1)(r) (opens in a new tab)
If you willfully fail to file after the court’s written notice and a two-month grace period, the court can fine you up to $5,000. You pay it yourself, never from the estate. Utah Code 75-5-417(5) (opens in a new tab)
The final accounting
There is no separate form. Tick “final” on 1197XX, give the reason, and file it with the motion to terminate the conservatorship. The period runs from the last accounting to the end date. UCJA 6-501(9)(A) (opens in a new tab)
No statute or rule sets a number of days. The final accounting is due when the motion is filed, unless the court’s order says otherwise.
Common mistakes
A starting value that isn’t last year’s ending
Each starting value should match the ending value on the last report, or the inventory for a first accounting. Copy it across exactly.
A loss with no minus sign
A fall in value goes in the gain or loss column with a minus sign. Without it, the ending value and every total are wrong.
Filing before the year closes
The accounting can’t be filed until the period ends. An extension moves the due date, never the period. UCJA 6-501(8)(A)(iii) (opens in a new tab)
No statements attached
Every statement and tax assessment for the period goes with the accounting. So do the Notice of Right to Object (1199XX), the Certificate of Mailing (1200XX) and the proposed Order on Review.
Sources
- 1197XX, Guardian or Conservator Financial Accounting (Adult) (opens in a new tab), Utah State Courts
- UCJA 6-501 (opens in a new tab), due dates, the period, service, objections, review and the final accounting
- Utah Code 75-5-417 (opens in a new tab), full and informal accountings; the late-filing fine
- Utah Code 75-5-312 (opens in a new tab), a guardian with no conservator
Also for Utah: 1198XX, Inventory Report
We make Fidura, guardianship accounting software built on a reconciled register for each ward. See the product
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